Job DescriptionDescription
ABOUT THE COMPANY:
Our corporate home office, with sweeping views of Elliot Bay, is conveniently located in Pioneer Square, just two blocks from the ferry terminal, light rail, and transit centers where you can use your company-provided Orca card. We offer a mix of in-office and at-home work arrangements.
ESSENTIAL DUTIES & RESPONSIBILITIES
Works with employees to facilitate resolution to payroll errors.
Verifies timecards and follows up with managers to obtain appropriate approvals.
Maintains the payrolls and timekeeping systems.
Enters gift cards/service awards/prizes for tax purposes.
Enters employee parking reimbursements.
Creates invoices for Payroll Manager's approval.
Process multiple company and state payrolls.
Enters garnishments and reviews garnishment calculations.
Reconciles employee benefit arrears and reviews deductions.
Attends local payroll chapters and other trainings.
Reconciles employees leave adjustments.
Works with HR to ensure payroll system data is accurate.
Prepares ad hoc reports such as PTO balances.
Assists with year-end processing.
Ensures payroll files are uploaded for 1095 preparation.
Takes lead in system audits, 401k audits, and other audits as required.
Assists in implementing and maintain procedures and policies.
Acts as a lead to monitor, support, and motivate the payroll team.
Trains new and lower-level payroll specialists in various payroll functions.
Up-to-date knowledge of city, state, and federal legislation affecting payroll.
POSITION QUALIFICATIONS AND REQUIREMENTS
Education
High school diploma or GED required.
Associate degree or higher preferred.
Experience
Minimum of 3-5 years of related payroll experience.
Experience supporting Payroll for multiple companies.
Working knowledge of federal and multi-state wage laws required.
Priori experience with UKG and Empowertime preferred.
Detail oriented, organized, self-motivated, and able to work independently and in a team environment.
Strong critical thinking and communication skills and ability to interact with others.
Solid Experience with MS Office (expert in Excel)
Able to demonstrate commitment to excellence in customer response and service.
KNOWLEDGE, SKILLS and ABILITIES
Knowledge of corporate accounting processes.
Ability to interact with various levels of management and staff throughout the organization.
Proven ability to apply analytical skills to problem solving.
Confidentiality required.
Excellent verbal and written communication skills.
Must be a team player.
Ability to prioritize, multi-task, and work independently.
Strong data entry and 10-key skills
Strong computer skills with the ability to utilize standard software applications and be proficient in Windows 10 and MS Office 2016 Suite (SharePoint, Onedrive, Outlook, Word, PowerPoint, and Excel).
Ability to exercise professional judgment and makes decisions in logical and rational manner.
JUDGEMENT
Positions at this level have moderate decision-making authority.
Actions taken by this position can impact financial reporting and require the application and interpretation of data, facts, situations, procedures, and policy.
COMMUNICATION SKILL
Positions at this level have a high level of contact with management and staff throughout the organization.
This position is expected to solve problems within policy guidelines while communicating with management within the division.
STRESS ON THE JOB
Positions at this level will encounter varying degrees of stress throughout the month as the financial records are closed and analyzed.
WORK ENVIRONMENT
Typically works in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level.
PHYSICAL EFFORT
Most work requires normal physical effort.
MANUAL DEXTERITY
Requires use of computer (word processing and spreadsheets) for compiling reports, statistical data, composing memoranda and other similar documents.
The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job.
They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.
DISCLOSURE
The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request an accommodation.