Administrative Coordinator

Are you an organized and driven individual with a passion for community service and administrative work? We are seeking an Administrative Coordinator to join our client, a housing non-profit, in their Residential Services Department. In this role, you'll assist with fiscal, contractual, and administrative operations while directly engaging with residents in a supportive environment.

What You’ll be Doing…

·        Regularly walk the halls of the residential facility to connect with residents one-on-one. Assist residents with various needs, coordinate activities, and promote a welcoming environment.

·        Utilizing HRIS and other proprietary programs to input, track, and manage resident data and information efficiently.

·        Operations Support. Coordinate logistics at the housing campus, including booking meeting rooms, maintaining shared calendars, and recording minutes for program-related meetings. Manage mail distribution, maintain emergency supplies, and support safety initiatives.

·        Budgeting & Contract Administration. Prepare budgets, track government contracts and grants, monitor compliance, and compile client data for reporting purposes.

·        Resident Engagement. Promote a safe environment by assisting residents with daily requests, supporting campus events, and maintaining clear communication.

·        Administrative Support. Troubleshoot equipment, handle IT coordination, and oversee office supplies.

·        System & Policy Development. Create and revise systems to support department goals and maintain organized files.

Here’s what your work history needs to show as evidence that you’re the right candidate…

·        Comfort in residential setting: Experience or willingness to work in a residential environment with direct interactions with residents.

·        De-escalation expertise. Proven ability to handle challenging situations and maintain a calm, supportive approach.

·        Demonstrated computer proficiency and the ability to quickly learn HRIS and other internal systems. Working knowledge of Excel (formulas not required) for data entry and report preparation.

·        Bachelor’s degree preferred, with a strong preference for experience in low-income shelter, government contracts, or housing programs.

Here’s the important details:

• Location: Seattle, WA (100% onsite)
• Job Type: Temp-to-Hire, Immediate Start
• Schedule: Monday to Friday, Flexible start time between 8:00-9:00AM, working 8 hours per day.
• Hourly pay rate: $31 per hour depending on experience.
• Education Requirement: AA Degree